Oki B4545 MFP Manuale Utente

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10Installation• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby a

Operation100Should the format be incompatible, the printer will turn to "PAPER INCOMPATIBLE" error condition.With the parameter set to AUTO

101OperationDefault tray for PC printingIn PC printing mode, the printer driver's tray setting will override the terminal’s tray setting.The PC d

Operation102OTHER FUNCTIONSLOGSThe incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your terminal.An automati

103OperationFONT PRINTINGYou can print the list of fonts installed on your terminal at any time.To print PCL fonts:

Operation104Setting the terminal for document deposits,you must define the type:• SIMPLE- it may be polled only once from the memory or feeder• MULTIP

105Operation+ Depending on the type of poll you should:Choice ProcedureImmediate poll+ Press Delayed poll+ Press OK+ Next to the current time, enter t

Operation106LOCKThere are restrictions to the use of your fax:• To lock the printing of received documents (refer to paragraph Fax answering machine,

107OperationLocking the numbersThis function locks dialing and the numerical keypad is disabled. Transmissions are only possible from numbers included

Operation108SCAN TO PC Remark : your terminal is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC function, which

109OperationFUNCTION MANAGEMENT BY THE ADMINISTRATORBy default, the "Department Code" function is deactivated when the terminal is first put

Installation11• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come i

Operation110+ Press OK to confirm the line 8821>DEPT. CODE.+ The screen displays MASTERCODE and ****.+ Using the  key, go to the **** line and ent

111Operation+ Enter your administrator mastercode. 883 OK - ADVANCED FCT / DEPT. CODE / DELETE+ Enter the number of the department code you want to de

Operation112Printing the department reportThe administrator may print reports for all the departments created. To do so: 884 OK - ADVANCED FCT / DEPT.

113OperationUSE OF THE DEPARTMENT CODES BY A DEPARTMENTTo access the different terminal functions, each department must enter its own access code as d

Operation114Example:The charge code will always be hidden.The maximum length that can be entered is 30 characters. When dialing, only the digits are s

115OperationUSE OF THE USB MEMORY KEYPRINT YOUR DOCUMENTSYou can print the stored files or a list of the files located in the USB memory key.Print the

Operation116Print the files located in the key 022 OK - MEDIA / PRINT DOCUMENT / FILE+ Insert the USB memory key on the front side of the terminal res

117Operation•Select ALL with the  or  buttons and confirm with OK.• You come back to the previous menu.• SERIES, to delete several files located in

118Operation+ Select SCAN TO with the  or  buttons then confirm with the OK button.Caution - you can also access this function in two other ways:• B

119OperationYou may receive and send through an MBX in complete confidentiality. The deposit a document into your MBX, the access code is not needed.

12Installation Unpacking the optional paper tray + Remove the plastic bags and check for the parts illustrated below. 1 Paper Tray2 Mechanical unit

120OperationIn polling, the MBX are only accessible with an MBX code. You may perform MBX deposits or polls by:• depositing a document in a fax MBX• t

121OperationAll documents found in the MBX are printed and the MBX is emptied.Deleting a MBXBefore deleting an MBX, you need to make sure it is empty,

122Operation+ Confirm the transmission request to a remote MBX fax by pressing key .In the case of an immediate transmission, the document is sent imm

124MAINTENANCEMaintenanceGeneralTo ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside.For normal

125MaintenanceReplacing the consumables (toner and drum)To check the remaining capacities of the consumables:86 OK - ADVANCED FCT / CONSUMABLES The

Maintenance126Caution - The fusing unit located inside the printer may become very hot during operation. Caution - To avoid injury - do not touch.+ 2

127Maintenance+ 4 - Separate the drum cartridge from the toner cartridge. + 5 - Remove the new toner cartridge from its box, holding it firmly in bo

Maintenance128+ 7 - Remove the protective plastic strip from the cartridge as shown below.+ 8 - Insert the new toner cartridge in the drum cartridge

129Maintenance+ 9 - Insert the toner/drum cartridge in the printer as shown below. + 10 - Close the printer cover pressing it carefully but firmly unt

Maintenance130+ Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing be

Installation13Unpacking the duplex unit (optional)+ Remove the plastic bags and check for the parts illustrated below. 1 Duplex Unit2 Cardboard Bo

131MaintenanceReplacing the drum cartridgeTo replace the drum cartridge, proceed as shown below:When the display shows: + 1 - Open the printer cover.

Maintenance132.Caution - The fusing unit located inside and at the bottom of the printer may become burning hot when the terminal operates. Avoid tou

133Maintenance+ 4 - Separate the drum cartridge from the toner cartridge.+ 5 - Remove the new drum cartridge from its box, holding it firmly in both

Maintenance134+ 6 - Insert the toner cartridge in the drum cartridge until locked in place.+ 7 - Insert the toner/drum cartridge in the printer as sho

135Maintenance+ Press the OK key on the scanner control panel. The display shows: + Insert the gauge card (supplied with the drum cartridge) into the

Maintenance136CleaningCleaning the scanner’s reading devicesWhen one or more vertical lines appear on transmitted copies or faxes, follow these steps

137MaintenanceCleaning the outside of the printerClean the outside of the printer with a smooth duster.Cleaning the paper feed roller+ 1 - Turn off th

Maintenance138ServicingFor guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be

139Maintenancedocument composed of several pages, the transmission will take place from the page where the error occurred• abandoning the transmission

Maintenance140Code 0B - Wrong number of pagesThere is a difference between the number of pages indicated during preparation for the transmission and t

14InstallationDescription 1 Adjustable Paper Guide2 Scroll Scanner (ADF)3Console4Printer5 Second Paper Tray (Optional) [500 pages]6 Printer Paper Fe

141MaintenanceCode 1B - Transmission failedDuring transmission: start again. During reception: ask your subscriber to resend the document.Internet cod

Maintenance142Code 50 - Server errorCheck the number of the parametred SMS or an error occured when data were configured.Printer errorsError messagesI

143MaintenancePAPER JAM EXTERNAL TRAYOpen the cover.Remove the jammed sheet from the print outlet.PAPER JAM INTERNAL TRAYOpen the cover.Remove the jam

Maintenance144Printer paper jamInside the printer+ Use the following procedure to remove any sheets of paper jammed inside the printer.Caution - The f

145MaintenancePaper jam at the feeders and traysThe figures below show different types of paper jams you might experience when using your terminal.+ R

Maintenance146Second cassette (option)2112

147MaintenanceScanner incidentsScanner paper jamWhen a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If

Maintenance148Miscellaneous incidentsAt switch-on nothing appears on screenCheck that the power cable is plugged in, and check the power plug if neces

149MaintenanceTerminal packing and transportationAlways use the original package when transporting the terminal. Failure to do so could void the warra

Maintenance150CharacteristicsDevice type: Office color fax machine, fast operation with all Group 3 devices according to ITU-T recommendations.Unit ch

Installation15Installing the removeable parts This section details the installation of the terminal’s removable parts.Installing the scanner paper tra

151MaintenanceFile format: - Image : TIFF-F for black/white documents and JPEG for color documents- PDF : monochrome et color- PCL® 6 Emulation (A)SG

Safety152SAFETYSAFETY WARNINGBefore powering on your unit, make sure the power outlet it is con-nected to meets the requirements printed on the warnin

153ConsumablesCONSUMABLESToner cartridge:52116101Drum cartridge:56120301Consumable characteristicsToner cartridge: The standard toner cartridge can pr

154Service and SupportService and SupportFirst...Consult the store where you purchased your printer.Additional OKI Resources •Available 24 hours a da

Oki Data Americas, Inc.2000 Bishops Gate Blvd.,Mt. Laurel, NJ 08054-4620Tel: (856)235-2600 Fax: (856)222-5320http://okiprintingsolutions.com© 2006 Oki

16InstallationInstalling the printer output stacker+ Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.Installing

Installation17Loading paper+ Remove the cover from the printer paper tray.+ Press the paper size guide inside the tray on the right, in order to push

18Installation+ Replace the printer paper tray cover.Paper useable in the printer :Printer paper tray 16 to 24 lb (60 to 90 g/m2)Manual feed 16 to 43

Installation19Adjusting the original document output tray+ Depending on the size of paper to scan, Letter or LGAL (LEGAL), adjust the supply stop.Load

B4545 MFP User’s Guide2Copyright InformationCopyright © 2006 by Oki Data. All Rights ReservedDocument Information ________________________________B45

20InstallationInstalling the second paper tray (optional)1. Remove the second paper cassette unit and tray 2 from their packaging, including the prot

Installation21Remark : always hold the paper tray with both hands when removing it or putting it back into the additional paper unit. 5. Put a stack

22InstallationInstalling the Duplex unit (optional)After installation and connection, the duplex unit will enable you to print, receive faxes or print

Installation23+ Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the bottom left hand side of the terminal.

24Installation+ Hold the duplex unit in position and press the two blue colored clips firmly, one after the other, (A) while rotating them ¼ of a turn

Installation25Connections+ Make sure the On/Off switch is in position o (Off).ABCDFEGLégende du schéma :A : Parallel portB : USB Port C : LAN socket D

26InstallationTelephone and LAN connection+ Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall teleph

27GETTING STARTEDNAVIGATION METHODSPRESENTATIONThe navigator gives you access to the menus visible on screen. The navigatorThis navigator has 4 keys a

28Getting startedMoving within the menus To Use key Symbol usedEnter the main menu and move down through the menus.Select the next line in a menu.Se

Getting started29Moving within a data entry fieldThe display screenThe screen has two lines of 16 characters.The cursor shows the line you selected.

3 WELCOMEYou have just acquired a new generation communications terminal from Oki Data and we congratulate you on your choice.This multi-function ter

30Getting startedACCESS TO FUNCTIONSAccess to functions may be achieved in two ways.• Menu-driven access.• Direct function access.Menu-driven accessYo

Getting started31GUIDE TO FUNCTION LISTMAIN MENU 1: DIRECTORYFunctions Function description Page 11 OK - NEW CONTACT Enter a new contact in the di

32Getting started 2522 OK PREFIX SET-TINGSetting dialing prefix p. 41253 OK - LOCAL NETWORK LAN parameters settings p. 512531 OK CONFIGURATION Man

Getting started333911 OK ACTIVATION Rerouting activation p. 79392 OK TX FORWARD. Tx forwarding function p. 803921 OK ACTIVATION Tx forwarding activati

34Getting startedMAIN MENU 4: SMS SERVICE (THIS FEATURE IS NOT AVAILABLE IN THE)Functions Function description Page- MAIN MENU 5: PRINTFunctions Func

Getting started35821 OK SENT PAGES Printed pages counter p. 103822 OK RECEIVED PG Local copies counter p. 103823 OK SCANNED PAGE Sent pages counter p.

36Getting started923 OK SERVERS SMTP, POP3 and DNS parameters p. 559231 OK SMTP SMTP server p. 549232 OK POP3 POP3 server p. 549233 OK DNS 1 Primary D

37Getting startedMAIN MENU 10: MEDIAFunctions Function description Page02 OK - PRINT DOCUMENT Printing documents p. 115021 OK LIST Printing the docum

38SETTING YOUR TERMINALMAIN SETTINGSAt terminal powerup, the screen displays: You have to set the date and time, telephone network, language parameter

39Setting your terminalTo change the date and time:21 OK - SETUP / DATE/TIME+ Enter the numbers of the required time and date one after another, (for

B4545 MFP User’s Guide4ContentsInstallation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Installing your terminal . . . . . . . . . .

Setting your terminal40Your fax number/your nameRemark : In the United States, as required by FCC regulations, a heading must be included on all FAX

41Setting your terminalTo select the network:202 OK - SETUP / GEOGRAPHICAL / NETWORK+ Select the required option and press the OK key to confirm.Lang

Setting your terminal42Defining the local prefix2522 OK - SETUP / NETWORKS / PREFIX / PREFIX SETTING+ Enter the outgoing local prefix of the company’

43Setting your terminalModifying the economy period:233 OK - SETUP / SEND / ECO PER.+ Enter the hours of the new economy period and confirm your sele

Setting your terminal44Print fax messages stored in the memory381 OK - FAX / FAX ANSW. / PRINT+ If you have defined an access code for your fax answe

45Setting your terminalTo activate relay from your fax machine:+ Insert the document to relay (refer to paragraph Document depositing, page 74).+ Sele

Setting your terminal46To select the fax print mode :244 OK - SETUP / RECEPTION / DUPLEX+ Select the required option SINGLE SIDED or DOUBLE SIDED and

47Setting your terminalTECHNICAL PARAMETERSAs delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetti

Setting your terminal4810 - RX HEADER1 - WITH2 - WITHOUTIf this parameter is on, all documents received by your fax will include the subscriber’s head

49Setting your terminal74 - ERASE MAILBOX1 - WITHWhen the fax machine receives an e-mail with an attachment and cannot open it, it erases the message

B4545 MFP User’s Guide5Internet Connection . . . . . . . . . . . . . . . . . . . . . . . .60Deactivating the Internet function . . . . . . . . . . .

50Setting your terminalLOCAL AREA NETWORK (LAN) SETTINGS Your terminal is a new generation machine that will be part of your local network just like a

Setting your terminal51To configure the local network setting manually:2531 OK - SETUP / NETWORKS / LOCAL NETWORK / CONFIGURATION+ Choose MANUAL and

52Setting your terminalThese two addresses must be filled in for the Scan To Disk function (refer to paragraph Scan to Disk, page 84).2538 OK - SETUP

Setting your terminal53Summer time 2555 OK - SETUP / NETWORKS / SNTP SERVER / SUMMER TIME + Select the appropriate time setting in the drop-down list

54Setting your terminalMESSAGE SERVICE AND THE INTERNETYour terminal lets you send and receive documents and E-mails from subscribers throughout the w

Setting your terminal55Choosing NO ACCESS disables access to Internet functions. OK.92 OK - INTERNET / INIT. PROVIDER921 OK - INTERNET / INIT. PROVI

56Setting your terminalYou should then complete the following MENUS on your fax machine: Your terminal is now configured.91 Supplier Provider 1Connect

Setting your terminal57SETTINGSThe settings are divided into several categories:• the standard settings define the connection type and frequency to th

58Setting your terminalChanging the connection period (PERIODIC type)943 OK - INTERNET / SETTINGS / PERIOD+ With the PERIODIC mode, enter the new con

Setting your terminal59Mail sortingThis function lets you choose the mode for all Internet documents stored in your mail box. You have three choices:•

B4545 MFP User’s Guide6Specific copy settings . . . . . . . . . . . . . . . . . . . . . . .89Local Copy Menu . . . . . . . . . . . . . . . . . . . .

60Setting your terminalTo use the fax as an E-Mail printer:+ Select option W/O PC TRANS and press OK to confirm.+ Select your option from the table be

Setting your terminal61DEACTIVATING THE INTERNET FUNCTIONIf you do not wish to use the Internet functions:91 OK - INTERNET / SUPPLIER+ Select NO ACCE

62Setting your terminalAccess to servers parameters922 OK - INTERNET / INIT. ETHERNET / SERVERS+ Enter SMTP, press OK.+ Enter POP3, press OK.+ Enter

63Setting your terminal Your terminal now configured, you can:• configure the standard settings, to connect to your LAN, and the E-mail sorting (refer

64DIRECTORYYour fax lets you create a directory by memorizing contact records and contact lists.• Your terminal can store up to 500 contact records wi

65DirectoryCREATING CONTACT RECORDFor each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be

Directory66+ Select the option WITH assigned key if you want to assign a letter (shortcut key) to your contact. The first available letter appears by

67DirectoryADDING A LISTTo add a list: 12 OK - DIRECTORY / NEW LIST+ Your fax machine has just created a new list, fill it in by first entering the n

Directory68ADDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY+ Select the contact list (L) by means of the  or  keys and validate

69DirectoryDELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCELThe directory appears in alphabetical order.+ Use the  or  keys to select the cont

B4545 MFP User’s Guide7Miscellaneous incidents . . . . . . . . . . . . . . . . . . . . . 148Terminal packing and transportation . . . . . . . . . .

Caution - You must enter a value for at least one of the Fax number or E-mail address fields. To enter a blank line, key in four field separator char

71DirectoryCaution - You must always enter the field separator character, even if one or more of the fields are left blank. In the example above, whic

Directory72+ Repeat the procedure as many times as required, for instance to update all your fax machines or send the same file to several PC users on

73Directorythen, you should complete the following MENUS on your fax machine:Your terminal is now configured.Remark : For more information on LDAP co

74OPERATIONSENDINGFaxes sent over the telephone network are sent from the feeder or the memory.Documents sent over the Internet are first memorized an

75OperationRemark : Since the addressee’s number is generally on the document to be trans-mitted, you may also dial before positioning the document.F

Operation76+ Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor.DIALINGFrom the directorydialing

77Operation+ You may enter the call number of the subscriber using the key block or the directory. + Confirm with the key to send the fax copy. When

Operation78+ Press key and enter the number of the second subscriber or second subscriber list+ Repeat this last step for all subscribers or subscri

79Operation+ You may enter the number of pages before transmission and confirm with OK.+ Confirm postponed transmission by pressing key .Your documen

8 Console1. Key. Stops current printing2. Key. Help in terminal use. 3. Key. Local photocopy.4. Key. Reduce or enlarge.5. PC Ke

Operation80+ Confirm with the OK key.Remark : If the function WITHOUT is selected the menu 3912 will not be included in the functions overview, when

81OperationTRANSMISSION OVER THE INTERNETSending a black and white document to an E-Mail address+ Position the document (refer to paragraph Document d

Operation82Access through the menu.95 OK - INTERNET / E-MAIL Direct access.+ Press key .Then, to send to E-mail address.+ Enter the addressee’s E-mai

83OperationYour contact will receive an E-mail with an attachment.Scan to FTPThe scan to FTP function enables you to put your TIFF, JPEG and PDF files

Operation84Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a s

85OperationTRANSMISSION WAITING QUEUEThis function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or i

Operation86+ You may now modify the parameters of the given document then confirm your modifications by pressing key .Deleting a transmission on hold

87OperationCANCELLING A TRANSMISSION IN PROGRESSCancelling a transmission in progress is possible whatever the type of transmission but varies dependi

Operation88COPYINGYour fax offers to print out one more copies of one or more pages.If the duplex module (depends on model) is installed on your termi

89Operation"Sophisticated" copy+ Position the document (refer to paragraph Document depositing, page -74).+ Press key .+Enter the required

9INSTALLATIONInstalling your terminalInstallation requirementsA proper location helps to ensure that your printer provides you with the long service l

Operation90Scanner and printer settings841 OK - ADVANCED FCT / COPY / RESOLUTION + The RESOLUTION parameter adjusts the photocopying resolution. Selec

91Operation+ Set the required coordinates with the numeric keypad or  or . Confirm your setting by pressing key OK.845 OK - ADVANCED FCT / COPY / C

Operation92SAVEThis function prints all your documents duplex.Remark : This function requires the prior installation on the rear of your terminal of

93OperationNumber of copiesEnter the menu and go to the first option: selection of the number of copies (except if the slip is entered via the "n

Operation94The Mosaic mode (n up) is available from the ADF scanner only, since 2 or 4 pages will have to be scanned before printing, and page changes

95OperationDuplex mode (With optional duplex unit installed)This selection is not available for flatbed copies (page changes are not managed on the fl

Operation96This mode only makes sense on the ADF scanner (a document shall include several pages) and with a number of copies exceeding 1.For an assem

97OperationDESCRIPTION OF ID CARD MODEThe IDENT. CARD copy function is used for copying both sides of an identity card or driving license type documen

Operation98+ Press the OK key.The following will be displayed: + With keys  and  select paper.+ Press the OK key.The following will be displayed: +

99OperationPAPER TRAYDefault tray for local copyWith same paper format in both traysIn this case, all selections made for this parameter will determin